Keeping up with the obligations of family, managing the health matters as well as undertaking just the regular demands of carrying out a business can make anyone confused or disoriented in life. The moment these feelings start taking shape, these tips might help in minimizing the apprehension and stress levels.
The very first step to organize the to-dos and keeping it under control is to jot them down creating a to-do list. Moreover, the list could be made electronically or simply writing on paper. A written list supports one to visualize their tasks that need to be undertaken. It provides an approach to prioritize the listed tasks. Along with this, as now the to-do list is ready there is no need to remember them in mind. The list remembers all the tasks to be taken care of. In case the tasks are weighing on the mind during sleep and let someone awake, it is better to write the tasks which will help to release them to the to-do list and then one can go back to sleep.
Once the to-do list is ready to be executed, trim it down by utilizing the 4 Ds technique which means Delete, Delegate, Delay and Do.
Delete: Examine the to-do list carefully and remove all the things which are not required. It has been discovered that a number of individuals struggle with this particular component of the process. Their logic is, “provided that if a particular task was not required, what was the need to even put it on the to-do list?” In case you don’t feel like deleting a task consider it as a low priority task and shift it to below tasks in the list.
Delegate: unload all the things which you consider requires competent help to complete. This is important to understand that everything cannot and should not be done on your own. Delegate the tasks to the staff members or the contractors. Do not be preoccupied with the fake conception of not having enough time to delegate the tasks that teaching an individual to perform a task would ask for additional time than one performing the same task on your own. Additionally, the dividends will offset the training time in case someone picks intelligently. In case you are bothered about anyone else undergoing the tasks of high importance, schedule follow-ups on the calendar.
Do: set time to complete the items which are on the top of the list. It is being understood that booking time on the calendars to work on the preferences is a supportive activity.
Delay: Tasks which you were not able to employ, delegate or delete would be there at the below-mentioned tasks on the list. This section might create issues if one stays on top of it. Hence, one needs to examine the list on a regular basis. One has to make sure that postponed items do not turn out to be a prior thing that they have to keep on top. Rather than that, work on to shift these things in the mentioned above three sections.